Create AIA Pay Applications

Let’s understand how to create AIA pay applications in Accelerate

1. Create the Schedule of Values (SOV)

   • After creating the SOV template, navigate to the actions menu.

   • Select "Create Schedule of Values."

2. Fill in SOV Details

   • The property and deal details will be pre-filled.

   • Enter the start date and end date for the SOV. For example, set the dates for the month of April.

   • Name the SOV (e.g., "SOV 1") and click "Create."

3. Create SOV Screen

   • You will be directed to the "Create SOV" screen where groups and sections are pulled directly from the SOV template.

   • Add any percentage completion values and the amount to be billed directly here.

   • Alternatively, you can create a pay application and fill in these values later.

   • Click "Save and Create Application."

4. Create the Application Screen

   • You will be brought to the "Create the Application" screen displaying the payout computation table.

   • On the "Edit Schedule of Values" tab, enter the percentage completion. For example, bill 10% for the duration of this month for a group and 20% of the total sales tax.

5. View Schedule of Values Tab

   • The "View Schedule of Values" tab is an exact replica of the SOV table in your pay application.

   • This tab displays fields such as schedule value, work completed, material presently stored, total completed to date, percentage, and balance to finish.

   • This provides a snapshot of what the SOV table will look like in the pay application.

6. Review Payout Computation

   • Review the payout computation to see the current payment due (e.g., $1500).

   • Name the pay application (e.g., "Pay App 1" or "Invoice 1101").

   • Set the invoice date (e.g., April 10th).

   • Click "Raise Invoice."

7. Confirm and Download Pay Application

   • After raising the invoice, the status will show that the pay application has been raised.

   • Filter to confirm that your pay application has been created (e.g., "Pay App 1" with invoice number "1101").

   • Download the invoice, resulting in an AIA format application with the SOV table populated from the values entered and the invoice value computation table following from those same values.